VFA.facility Capital Planning and Management Software Training

VFA.facility training courses are conducted by VFA professional education staff in our Boston training facility according to our published training schedule. Our state-of-the-art classrooms can accommodate up to 10 students. Enrollment is on a first-come first-serve basis, with special arrangements for dedicated classes available. We also offer online courses, hosted via our web-based training interface. For information on training conducted at your site, please email vfatraining@accruent.com.

VFA.facility Basic Training

VFA.facility Basic Training is intended to enable users to effectively utilize the Facility Condition Assessment (FCA) data housed within the VFA.facility software. This training class consists of a two-day training session; comprised of lecture, demonstrations and hands-on student exercises. Students will be taught how to efficiently utilize and leverage their Facility Condition Assessment data, as well as how to use the VFA.facility software as a dynamic tool for planning, budgeting and project prioritization.

The first day of class focuses on understanding the Asset database information. The VFA Instructor will demonstrate how the database is structured and how the assessment data is populated and updated within the VFA.facility Asset database. This session will focus on understanding the different types of information gathered during a Facility Condition Assessment, how that information is classified, and where it lives in the Asset database. The session also explores the various benchmarks and metrics and explains how they are calculated (Replacement Value, Renewal Costs, the Facility Condition Index (FCI) and the Requirements Index (RI).

The second day of the class focuses on leveraging the Asset database information via Reporting and Data Analysis techniques; This session includes setting up and running basic Reports, interpreting the results of those Reports, creating and analyzing “what if” Funding scenarios, a demonstration of how to develop a Pairwise Ranking Strategy to prioritize your projects and create a Capital Budget, as well an introduction to the Homepage Dashboards and VFA FacilityView.


Understanding the Asset Database

  • Summary of the Facility Condition Assessment (FCA) process
  • Setting up your Computer and reviewing the Software features
  • Basic Navigation and the Database Hierarchy
  • Utilizing Productivity Tools – Sorting, Filtering, Column Layouts and Favorites
  • Review of the Facility Condition Assessment Data Records
  • Key Concepts – FCI and RI Calculations; Replacement and Renewal Costs
  • Understanding the RSMeans-based Cost Estimates
  • Overview of the Data Maintenance process

Capital Planning & Budgeting

  • Understanding Report Options and Selection Criteria
  • Analyzing the Database via Reports
  • Constructing Ad-Hoc Queries
  • Creating and Analyzing What-if Funding Scenarios
  • Developing a Ranking Strategy and creating a Capital Budget (demonstration)
  • Using Dashboards and VFA FacilityView


All participants should:

  • Possess basic Internet and Microsoft Windows navigation skills
  • Have previously used Microsoft Word and Excel or other similar programs
  • Have an understanding of facility management concepts and topics
  • Be familiar with cost estimating concepts. A background in cost-estimation is required for users wishing to build new RSMeans-based cost estimates.


Should the Client (or Participant) cancel training session (or attendance) more than five (5) business days but less than ten (10) business days prior to the date that such engagement was scheduled to commence, the Client shall pay VFA fifty percent (50%) of the Training Session fees.

Should the Client (or Participant) cancel training session (or attendance) five (5) days or less prior to the date that such engagement was scheduled to commence, the Client shall pay VFA one hundred percent (100%) of the Training Session fees.

*VFA reserves the right to cancel a class if a minimum number of participants have not confirmed three weeks prior to the start of the class.