FM Software Funding Module

Funding Module Selection Screen allows you to set the scope of your funding analysis from portfolio wide to a specific building or system, or even by priority or the category of each capital need.

The Power of the Funding Module – Hierarchy and Systems

You don’t manage all your buildings the same way, and you may want to analyze your portfolio on a more granular level. For example, a retailer may have separate capital investment goals for its flagship stores versus their warehouses. Another example would be an organization that is geographically dispersed; some campuses may have concerns specific to their location that are not shared across the portfolio. Finally, you may have a building (asset) that is quite different from the rest of your portfolio, whether it’s a lab, historical building or stadium. Being able to hone in on varying financial needs allows you to get a better understanding of your required funding and the resulting asset conditions.

Taking a system-focused view of your funding allows you to consider purchasing decisions. Narrowing the funding module to specific systems enables you to consider system replacement decisions and opens up the opportunity for cost savings if these systems can be grouped for replacement and bought in larger quantities. Visibility into future purchases also gives you lead time to source and compare contractors.

Regions, Campuses and Assets

You can determine just how much of your portfolio you’re analyzing by narrowing the region, campus or asset selected. While ‘Region->Campus->Asset’ is the default hierarchy configuration, it can be adjusted to match your organization’s naming conventions. Another example of how to structure a hierarchy could be ‘Brand->Operating Unit->Store.’

Facility Management Funding Software

Visibility into spikes and capital needs over long term period gives you the ability to communicate these needs as they relate to specific assets. This graph shows the funding required to maintain the condition of a specific building in your portfolio.


You can run a funding forecast based on specific systems, like HVAC, roofing or elevators.

System filter for funding module in FM Software

You can use the selection screen to narrow your analysis to specific buildings and specific systems. In this example, we are examining the HVAC system in 2 specific buildings (assets).

Funding Analysis for FM Spending

This graph shows the 20 year outlook for the HVAC system in the 2 selected buildings. This view allows you to see and prepare for spikes in spending. Or look across all your buildings and take advantage of bulk purchasing opportunities.

The Funding Module is a part of VFA’s facility capital planning software VFA.facility.

Learn more about the Funding Module

Check out Parts 2 and 3 of the Funding Module Series:

FM tools for CRE What FM Tools are you using to manage your corporate real estate? Consider the points below.


FM Tools for CRE


  • Simple to do basic tasks, low cost
  • No integrated source or cost data, manual population only
  • Not scalable; large or complex tasks quickly becomes unmanageable
Facility Management Tools

Low-End Tools

  • Typically database products; better than spreadsheets
  • Limited analytics or what-if scenario planning
  • Limited field data collection capabilities
Facility Management Tools

IWMS Tools

  • Strong for space planning, project management, CMMS
  • Much more granular than required for capital planning
  • Weak capital planning capabilities
  • Complex, multi-year implementation effort required
Facility Management Tools

Enterprise Class Facilities Capital Planning Tools

  • Best-of-breed functionality, analytics, scenario planning
  • Multiple approaches to collecting, maintaining consistent data
  • Simplifies management of large or complex portfolios
  • Integration with IWMS components available

Learn more about how our clients in the corporate space have implemented successful capital planning programs using VFA’s FM tools.

Focus How to Develop a Capital Budget and Prioritize Your Capital Projects 

BOSTON—August 26, 2014VFA, Inc., the leading provider of end-to-end solutions for facilities capital planning and asset management, today announced it will present a live webinar hosted by Lorman Education Services titled “Aging Building Management: Best Practices in Developing Long-Term Capital Plans,” on Tuesday, August 26 at 1 p.m. EST.

Ray Dufresne, vice president and principal consultant at VFA, will facilitate this training session and outline a best practice process for developing a long-term capital plan from requirements gathering and long-term planning to capital budget creation and spend management. Up to 30 percent of the average organization’s annual capital outlay is spent on facilities and related infrastructure. The webinar is designed to provide valuable insight on how your individual company can ensure it is most effectively leveraging this investment to support operations today to meet the needs of the future.

A discounted event registration link is located on VFA’s website. To register with this discounted rate, please visit and click on the Webinar Series: “More Info & Registration” link at the bottom of the page.

To connect with VFA, please follow us on Twitter at @VFAINC, or visit our blog, Foundations, which provides information to readers that serves as a foundation for intelligent facilities capital planning and management.

Ray Dufresne, one of VFA’s co-founders 16 years ago, is an expert at helping clients turn data into knowledge that can positively impact their organizations. In his role as Vice President and Senior Consultant in VFA’s consulting group, Ray works with clients across the world in a variety of industries. Ray is the faculty speaker for next week’s webinar, Aging Building Management: Best Practices in Developing Long-Term Capital Plans. See Ray’s thoughts on some issues facing FMs below. employee-spotlight-ray-dusfresne

What are the most common problems you see FM teams facing these days?
Some of the most common problems are timeless and universal – like doing more with limited facilities budgets and garnering support for necessary, but not necessarily sexy, building infrastructure repairs. Other problems are more recent. Like other occupations, the pace of life of the FM is ever quickening. The technology that has made our work lives more efficient has also caused us to demand rapid solutions to issues as they arise. Faster reaction times and problem-solving requires good communication between the FM team members and well-defined processes and tools.

Based on your experience, are there one or two areas that FM organizations should focus on to have a significant impact?
Given that reaction time to crises needs to be faster, FMs can have the most impact if they can break the cycle of constantly reacting to problems and are able to get out ahead of the issues. This requires proactive planning, which can be difficult to do when a seemingly endless stream of crises needs to be managed. You need a disciplined approach. One effective strategy I have seen is for each FM to devote part of every day or week to planning. Actually scheduling it on the calendar increases the odds of it really happening! If this can become part of the FM team’s culture, the benefits will multiply over time.

I have also seen a renewed interest in customer focus among our clients, not only in the corporate world, where we would expect them to think about customers, or in healthcare, where patients are customers, but also in government agencies and universities, who have “customers” – building users – that rely on their services. I see more and more organizations basing facilities decisions on what can help them better serve their customers. Facilities play a large part in the customer experience at any organization.

Where have you seen clients have the biggest impact on their organizations?
Some of our most successful clients have been able to change the perception of facilities within their organizations from a necessary evil to a valuable asset. They have done that by working with senior management to explicitly align facilities with the organization’s three-five year strategy plan, making the management of facilities more transparent and providing better information to a wider audience within the organization.

Join the Webinar

Aging Building Management: Best Practices in Developing Long-Term Capital Plans
Tuesday, August 26th – 1 PM (90 minutes)
Registration & More Info


Ballons painting - James Dumeus

Ballons (means balloons)

We used to fly kites all the time and I knew how to make them back in Haiti. I also loved beach balls growing up; I merged the two and paired different colors. My inspiration was combining two things that I enjoyed growing up in Haiti.

Free Mind Painting James Dumeus


I created it after Thanksgiving dinner a few years ago. I was inspired to create and had ideas about combining these colors together and colors make me happy. Happiness was the inspiration behind it.

Crowns Painting James Dumeus


I took inspiration from one of my favorite artists, Jean-Michel Basquiat, who is famous for making these crowns. I tried different shapes, added colors and put my own aesthetic to something that’s been done already.

Portrait Painting James Dumeus


I wanted to do something that looked like a 7 or 8 year old created it – how I would draw myself at those ages if I were making a portrait of me – and it’s also based on a real picture. The intention was to make it look like a childlike creation done with crayons but I used watercolor and acrylic to give it those textures.

The Cool Self Portrait Painting James Dumeus

The Cool/Self-Portrait

I call it “The Cool” because it’s cool and “Self Portrait” because that’s really what it is. The skeletal/zombie head represents mood, thoughts, emotions and feelings. The crown is for life, the heart is for love and the cross necklace is for my religious beliefs. Overall, it’s about trying to balance all these things.

Childhood Memories Painting James Dumeus

Childhood Memories

I love colors and I also love stars so I just merged the two together to create an awesome piece. And the reason it’s called “Childhood Memories” is because those are the things that I remember liking a lot when I was a child.

James Dumeus Painter Artist

About the Artist

James Dumeus is a Project Assistant at VFA and works out of VFA’s headquarters in Boston, MA. James was born and raised in Haiti and you can see this influence in his work. James works mainly in acrylics and watercolors on canvas.

James is also a collector and co-photographer for Sole Conscious. “My art inspiration comes from my childhood. I was always into art so it was only a matter of time before I started creating my own. I am also into photography, fashion, sneakers and everything creative, which is what Sole Conscious is really about. It’s a creative outlet that merges all these things together with class and integrity.” Check it out!




The recent water main breakage in Los Angeles shines a spotlight on a problem that all too many Universities face: the risk of critical but aging infrastructure failing suddenly.  While not all failures may be as spectacular as several feet of water flooding streets and campus landmarks, the impact of key electrical, mechanical, plumbing, communication or power plant failures can be far reaching, more so even than the failure of individual buildings.  The impact of such failures goes far beyond the immediate disruption of normal operations, opening Universities to the risks of legal claims, increased insurance premiums, fines, expensive repairs, and the “collateral damage” often caused by these unforeseen catastrophes – relocating people, finding alternate facilities to continue operations, replacing damaged/destroyed vehicles, and so on. These failures can also potentially damage the institution’s image.

“Much of the piping that carries drinking water in the country dates to the first half of the 20th century, with some installed before Theodore Roosevelt was in the White House.”  [ Source: ]

More and more Universities are proactively addressing the issue of critical but aging infrastructure.  Often led by both their Risk and Facilities Management Organizations, their first step is to understand and quantify their highest areas of risk through on-site assessment by skilled specialists. They seek to answer the questions ‘Where are the issues?’ and ‘What is the impact of a failure?’  Their second step is to model different strategies for using their limited capital resources to remediate the underlying issues, taking into account the tradeoffs this may require with existing and planned capital projects.  The final step is to gain consensus among multiple constituencies, including the communities where the Universities are located, to propose, approve, and begin implementing what will inevitably be a multi-year approach to addressing the issue.


Building Services Management

VFA Helps Healthcare Organizations to Ensure Their Facilities Deliver the Highest Standard of Patient Care

BOSTON—August 1, 2014—VFA, Inc., the leading provider of end-to-end solutions for facilities capital planning and asset management, today announced it is featuring solutions that enable healthcare organizations to manage their facilities strategically at the American Society for Healthcare Engineering (ASHE) Annual Conference & Technical Exhibition, August 3-6, 2014 in Chicago. VFA will be exhibiting in Booth 725.

VFA has shown hundreds of hospitals, health networks and government health agencies how to ensure that their facilities support the highest standard of patient care. Facility condition data, gathered by expert assessors, coupled with the analytical tools in VFA.facility® capital planning and management software provides healthcare organizations with the ability to create effective long-term capital plans, projects and budgets.

VFA has provided data and insight into the condition of over a thousand healthcare facilities, enabling them to manage risk, uncover opportunities for cost savings, positively impact the patient experience, and better serve the healthcare mission.

To connect with VFA, please follow us on Twitter at @VFAINC, or visit our blog, Foundations, which provides information to readers that serves as a foundation for intelligent facilities capital planning and management.