VFA.facility and FacilityView Product News

Highlights of what’s new in FacilityView™ 1.1.3 & VFA.facility® 10.5.2.

VFA FacilityView™

  • Map updates:
    • The Map in the Summary View is now expandable to full screen size.
    • Multi-point Assets are displayed on maps in the Summary and List Views.
    • In List View, optionally view map with Assets color-coded by FCI.
  • Asset View updates:
    • Browse all photos associated with an Asset.
    • A new Asset Energy Use panel shows energy use and cost by month.
    • A new Asset Survey Status panel shows any VFA.auditor surveys associated with the Asset.
    • The Requirement panel table may be sorted by column.  Column headers remain visible when scrolling.
  • Panel information:
    • View a description of the contents of each panel by clicking the information icon on its title bare.

s_update-facilityview-energy-use

Asset Energy Use Panel

VFA.facility®

  • A new Photo Count column has been added to the System List View, displaying the number of photos associated with the System.
  • When creating custom fields that use drop-down lists, optionally set the default value to be used.
  • Provide VFA with custom locations to be used in for RSMeans or BCIS cost sources, with a percentage increase or decrease in cost from the standard base location you specify.
  • Several updates have been made to French translations.  Note the “FCI” is now “IÉI” (Indice de l’état des installations).

 

facility software update photo count

Photo Count Column

VFA.facility and VFA.auditor Now Incorporate Linear Assets to Optimize Capital Planning Decisions Based on a Holistic View of Building and Site Assets

BOSTON—May 13, 2014—VFA, Inc., the leading provider of end-to-end solutions for facilities capital planning and asset management, today announced that its flagship facilities capital planning software product, VFA.facility®, will now incorporate site linear assets, in addition to building assets, into a facilities portfolio to help organizations make better, more comprehensive facility capital planning decisions.

Now organizations can collect, analyze and manage information about both facilities and the linear assets that support them within a site, such as steam and electrical distribution systems, sanitary and storm sewers, and parking lots and paving systems.  This ability provides them with a more comprehensive view of their real estate portfolio’s condition and investment needs, giving them insight into total deferred maintenance and the tradeoffs inherent in capital budgeting.  With the added ability to group assets into multi-level networks and view these networks on maps, they can better visualize conditions across a campus.

VFA.auditor, VFA’s guided self-assessment solution, will also support mobile data collection and cost estimation related to linear site assets with new and updated requirement models. VFA will continue to provide linear asset assessment services to its clients, leveraging these software products.

“Our clients spoke and we listened. Site linear assets represent a significant portion of an organization’s overall portfolio,” said Jerry Kokos, president and CEO, VFA. “VFA is committed to offering our clients the tools to easily visualize and manage site linear and building assets in their facilities portfolio, enableing them to make sound facilities capital planning decisions.  Integrating robust capital planning for buildings with site linear data and analytics, and offering associated assessment services for both, represents yet one more innovation that VFA is bringing to clients.”

To connect with VFA, please follow us on Twitter at @VFAINC, or visit our blog, Foundations, which provides information to readers that serves as a foundation for intelligent facilities capital planning and management.

We want to thank everyone who attended VFA Connections 2014. We enjoyed our time with our customers as they shared their successes and goals for the road ahead. Hearing how our products and services have impacted the organizations we work with allows us to continually improve our offerings and deliver the highest quality facilities capital planning solutions. Below are some images and highlights from the event, hosted at the beautiful waterfront Seaport Boston Hotel.

Speakers

VFA Connections Speakers

This year’s conference theme – Take Charge! – was reflected in the presentations, particularly these three focused on strategic facilities capital planning, which went from a high level approach to more hands-on details and finally, to the personal.

Strategic Facility Planning
Mark Sekula, FMP, CFM, LEED-AP, IFMA Fellow President, Facility Futures, Inc.

As a facilities professional, you know how important it is to be proactive and strategic, but that’s easy to say and hard to do. With insights from IFMA, Mark discussed how strategic facility planning helps facility professionals excel. This approach to facilities management ensures that every decision made regarding your organization’s real estate assets and needs is connected to business objectives, and you’ll discover how a SFP approach can be used to develop a flexible and implementable plan.

Managing Your Facilities Strategically: VFA’s Insights on Developing a Strategic Facility Capital Planning Program
Neil Lieberman, Senior Vice President and Chief Marketing Officer, VFA, Inc.

Facilities are often an organization’s second largest expenditure, and they impact every facet of an organization’s activities. Yet for most, the alignment between facilities and key business goals leaves much room for improvement. Neil discussed how VFA shows organizations how to use its facilities strategically to reduce risk, lower costs, improve service quality and client satisfaction, and meet compliance requirements.

Becoming A “Chief Facilities Officer”
Marco Benitez, Director of Analysis, Assessment, and Risk Management, Florida International University

A Chief Facilities Officer, whether he or she has that specific title or not, is an organizational leader with responsibility for the care, maintenance, and development of an organization’s facility portfolio. Marco asked our audience, ‘Who is Chief Facilities Officer?’ Someone who is interested in moving to a programmatic, strategic approach to facilities capital planning and management. Marco covered the benefits of this role to both your organization and to you and discusses ways of moving your career towards this path.

We also heard from customers in a variety of industries including corporate real estate, higher education, healthcare and government.

Socializing

This year we built extra time into the program to allow our customers to network and share ideas. We also made sure that fun was on the menu, too! We had a great evening at the Waterworks Museum  in Chestnut Hill with great food and great storytelling. The engineers in the group were fascinated by the 19th century water system.

Connections Cocktail Reception

Connections Cocktail Food Connections Demo Room VFA at Waterworks Museum Boston

Building Services Management

VFA Clients and Staff Will Share Insights and Discuss Trends in Facilities Capital Planning

BOSTON—May 2, 2014 — VFA, Inc., the leading provider of end-to-end solutions for facilities capital planning and asset management, today announced it will be hosting its 10th VFA Connections from May 4-6, 2014 at the Seaport Boston Hotel. The conference brings together VFA clients from the corporate, education, government and healthcare sectors across North America and the U.K. to share insights and trends in facilities capital planning, discuss product directions, and participate in interactive workshops and roundtables.

The theme of this year’s conference is “Take Charge!” Sessions and roundtables will focus on how to think strategically about facilities, be proactive in planning and preparing for the future, build relationships across the organization, elevate the facilities function to reflect the crucial role that buildings play in any organization’s success, and participate in organizational decisions.

The keynote will be presented by Mark Sekula, president of Facility Futures, Inc., IFMA Fellow, Certified Facility Management Professional and LEED AP. He will discuss how strategic facility planning (SFP) helps facility professionals excel. He will explain how this approach to facilities management ensures that every decision made regarding an organization’s real estate assets and needs is connected to business objectives.

Neil Lieberman, chief marketing officer at VFA, will lead a session on “Managing Your Facilities Strategically: VFA’s Insights on Developing a Strategic Facility Capital Planning Program.” Facilities are often an organization’s second largest expenditure, and they impact every facet of an organization’s activities. Yet for most, the alignment between facilities and key business goals leaves much room for improvement. VFA shows organizations how to use its facilities strategically, to reduce risk, lower costs, improve service quality and client satisfaction, and meet compliance requirements.

VFA Connections will feature case studies from a variety of VFA’s leading clients, including Marco Benitez, director of analysis, assessment and risk management at Florida International University. He will present on “Becoming A Chief Facilities Officer.” A chief facilities officer is an organizational leader with responsibility for the care, maintenance and development of an organization’s facility portfolio. Benitez will discuss the benefits of this role and how attendees can prepare to move their careers in this direction.

VFA will provide an update on its software platform, including the latest functionality and a preview of upcoming enhancements. A demo room will feature VFA experts answering questions and providing hands-on demonstrations of VFA.facility®, VFA FacilityView™, VFA.auditor® and VFA.spendManager®.

“We are pleased to welcome our clients to VFA Connections for the 10th time,” said Jerry Kokos, president and CEO, VFA, Inc. “This year’s conference will offer attendees, whether they are first-time or return participants, valuable opportunities to learn how to take their facilities teams and careers to the next level by taking a strategic approach to facilities capital planning.”

To connect with VFA, please follow us on Twitter at @VFAINC, or visit our blog, Foundations, which provides information to readers that serves as a foundation for intelligent facilities capital planning and management.

Ever been shocked by the cost of your organization’s deferred maintenance? In our April 29 prioritization-themed webinar, VP of Professional Services Peter Scanlon discussed how to create a prioritization strategy that works with your organization’s needs and budget. We asked attendees a few poll questions to learn more about their strategies and budgets. See the results below.  [ Missed the webinar? View the recording. ]

Peter suggests assign deferred maintenance requirements into “budget buckets” that work for your organization. We asked attendees, “What would you call YOUR budget buckets?”  Some of the answers included:

  • Aesthetics
  • Code/ Life Safety
  • Energy
  • Mission Critical
  • Program
  • Recapitalization
  • Run to Fail
  • Strategic Initiatives

We also asked attendees what they spend annually – this graph shows the results.  Over half of attendees said that they have between 0 and $5 million to spend. Creating budget buckets and, going building by building, assigning deferred maintenance needs to those buckets, lets you see what really needs to be done in the next year and how much you really need to spend.

 

prioritization webinar poll results

 

May Webinar Announced

Register for our May29 webinar, “Your Building AND Linear Assets – Get the Whole Story.” Attend this live webinar and learn how the integration of site linear capabilities in VFA.facility and VFA.auditor lets you optimize your capital planning and management decisions by enabling you to collect, track, analyze, report on, and maintain data related to both building and site linear assets.