Today, facility managers can right-size the cost of gathering facility condition data using VFA.auditor. Take control and turn data into winning funding requests.

  • Self-service: Leverage existing facility staff knowledge with proven best-practice guidance
  • Consistent: Standardized assessment solution ensures consistent data across an entire portfolio
  • Efficient: use the latest mobile technology to improve speed and accuracy
  • Credibility and Results: current data enables better decisions

VFA.auditor is the mobile self-assessment tool for gathering facility condition data. VFA.auditor combines the power of mobile technologies, including the iPad® and Android™ tablet, with VFA’s extensive facilities assessment experience, enabling facility managers to utilize their own resources to quickly and cost-effectively conduct facility condition assessments. Check out the key benefits of adding a self-assessment approach to your facility condition assessment repertoire.

VFA.auditor Infographic
Visit the VFA.auditor page to see what our customers are saying.

Many organizations are considering using their own facility staff to conduct facility condition assessments of their buildings. Getting started with a facility self-assessment program, however, can be intimidating. VFA Navigator enables organizations to be successful in deploying a productive self-assessment program through the use of VFA.auditor, a patented cloud-based guided self-assessment solution that provides facility managers with surveys to rapidly collect facility and building condition data.

The VFA team delivers a three-step program of planning, training and support:

  • Establish clear, achievable goals for the facility self-assessment program
  • On-site VFA training and assessment walk-through
  • Personalized “Ask-the-Expert” support and formal check-in to ensure that the program is successful

VFA Navigator was developed based on lessons learned in the field, and leverages best practices to support a smooth transition to a productive facility self-assessment program. The program is implemented by the highly experienced VFA Consulting team, providing a comprehensive end-to-end walk-through of VFA.auditor software, process, workflow, and best practices.

VFA.auditor helps facility managers to accurately, rapidly, and efficiently assess their facilities. VFA Navigator ensures their success.

VFA Navigator Program










A Thank You to Our Users

The annual VFA User Forum in Victoria, British Columbia is just a month away, but the agenda is already packed with motivating speakers, product demos and networking opportunities. Here at VFA, we are excited to explore product direction, share insight, and participate in interactive round tables about key topics in facilities capital planning and management. But most importantly, we look forward to the chance to personally connect with our users. We appreciate each and every relationship we have built over the years and thoroughly enjoy the opportunity to visit with the facility managers we work with throughout the year.

The event kicks off early on Thursday, September 19th in the Fairmont Empress with a welcome reception. Conference sessions will run all day Thursday and will include VFA speakers as well as sessions that put our users in the spotlight. Facility managers from organizations such as Canadian Forces Base Esquimalt and Carlton University will speak about their leadership in successful implementation of facilities capital planning and management programs. Topics under discussion will include trends in facilities capital planning, including taking a programmatic approach vs. one-off projects, harnessing mobility as a tool, moving beyond condition data to consider functional adequacy, energy, and factoring risk into the prioritization of projects.

We will also be awarding the VFA CapStar award and the Lifetime Achievement Award.

The VFA User Forum is all about our clients, and we can’t wait to see you there! For a closer look at the conference schedule, check out the VFA User Forum agenda.

Bill Duckett to Support VFA’s Growth Across the Education, Government and Healthcare Markets in U.S.

BOSTON—August 20, 2013—VFA, Inc., the leading provider of end-to-end solutions for facilities capital planning and asset management, today announced the promotion of Bill Duckett to vice president of U.S. sales. In this new role, he will be responsible for leading the sales team in developing new business with clients across the education, state and local government, and healthcare  markets in the U.S.

Duckett will leverage 30 years of sales, marketing and management experience to identify, build, maintain, and grow positive relationships with organizations that turn to VFA to manage their capital assets. Over the past four years at VFA, he has worked with numerous healthcare clients to uncover their facilities capital planning needs and provide solutions . Duckett has spent seven years as a successful business director at VFA.  He previously served as director of sales and sales training at Basho Technologies. Duckett earned his master’s degree in business administration from Babson College’s Franklin W. Olin Graduate School of Business.

“We are pleased to have Bill in this new role as his background enables him to provide exceptional support for our clients and the U.S. sales team,” said Rick Mongeau, senior vice president of sales, VFA. “Over the past few years, he has been vital to the company’s growth in the healthcare market, and the team will benefit from his expertise in helping VFA customers maximize their facilities investment and meet their organizational goals.”

Our annual three-day customer conference features a range of speakers including industry leaders, VFA experts, and your peers, as well as the CapStar Awards dinner, and the sights and sounds of Boston.

Dates: May 4 – May 6, 2014
Venue: Seaport Boston Hotel, Boston, Massachusetts
Registration Information: click here
Call for Speakers: click here

Bringing Structure to Facilities Capital Planning – Watch as David Gunter, Vice President and Director of Facilities Management at Union Bank, discusses how his organization is benefiting from a structured approach to facilities capital planning, including standardized, objective data collection and funding scenario analysis.

One of the issues faced by Union Bank, like many other organizations, was a lack of structure around facilities capital planning. The squeaky wheel always got the grease and the facilities team did not know how much to spend, where to spend it, and how to prioritize projects.

A major area of focus was the ability to do “what-if” funding scenarios. This let the facilities team demonstrate the impact of various funding levels on the portfolio. What happens if funding for deferred maintenance projects remains flat over time? What happens if you inject a higher level of funding up front?

Scenario analysis tools allow planners to project long-term costs and visually demonstrate the impact of different funding levels. They can evaluate different strategies for maintaining a targeted facility condition level, varying spending, timing and project content to see the impact on facility condition and the cost of capital over time.

Learn more about evaluating spending options and optimizing facilities capital planning through funding scenario analysis.

We are excited to announce that a long-standing client of VFA, Lawrence Berkeley National Laboratory, has received Global FM’s Platinum Award for Excellence in Facilities Management. You can read the full press release here.

Berkeley Lab, a leading research center for environmental studies, nanoscience, quantitative biology, physics and nuclear energy, consists of 107 buildings across 203 acres. The size and complexity of the portfolio required a multifaceted, innovative approach.

Berkley Lab implemented a comprehensive integrated facilities assessment, analysis, work execution, and reporting system. The Facilities Division developed an effective and efficient way to evaluate facility sustainability and identify cost-effective measures to support its ability to meet mandate requirements, by combining standard facility condition assessments with comprehensive green building assessments in partnership with VFA. Berkeley Lab has taken this systematic look at its buildings in order to comply with government sustainability mandates, including Executive Order 13423 and the Energy Independence and Security Act of 2007.The Department of Energy has recognized Berkeley Lab for developing a best-practice integrated facilities management solution.

We’re pleased with this much-deserved recognition for the Facilities Division at Berkeley Lab. As one of our most innovative clients, they continue to set the bar for other organizations in their approach to proactive facilities management.

Learn more about Berkeley Lab’s leadership in this case study.

The MetroWest Daily News

Jones Lang LaSalle, a key VFA partner, has just released a global corporate real estate report that provides powerful insights into the current condition and future direction of the industry. Based on the responses of more than 600 corporate real estate executives from 39 countries, the report identifies five main trends:

  1. 1. “Expectations and pressures build, heightening the risk of underperformance” The pressure has increased dramatically over the past few years on productivity and efficiency of corporate real estate management. Companies are expecting CRE teams to deliver enormous productivity gains – 72% in workplace productivity, 57% in business productivity. There’s no room for error with these expectations. Successful companies embrace best practices in strategic facilities capital planning and asset management to realize impressive returns and outcomes, instituting an approach to capital planning that enables effective oversight and review. Using accurate, current facility condition data, they develop defensible plans and budgets that balance competing needs. Read about this trend herejllimage


  1. 2. “Increased demand is leading to faster paced evolution of CRE outsourcing” The increased pressure and demand, seen in the first trend, contributes to companies looking to partner for their CRE needs.


  1. 3. “Workplace transformation is the key to unlocking worker productivity and optimizing portfolios” It’s no myth that the workplace affects workers’ productivity. This spans from the mundane, like operational phone systems, to the more impactful, such as the best use of space in light of new technologies. CRE is expected to increase workplace productivity by as much as 72% in the next few years, if managed well.


  1. 4. “CRE must become a collaborative change agent” CRE affects productivity and the performance of other areas of business. The result is that executives expect CRE to be more integrated with business strategy. Companies need to apply disciplined practices, processes, management tools, and technologies that enable a stronger relationship between corporate strategy and the organization’s facilities and help to determine whether the condition of real estate portfolios support the organizational mission.


  1. 5. “Failure to deliver in emerging markets will become one of CRE’s greatest reputational risks” Undoubtedly, emerging market are key to corporate competitiveness. CRE will have to deliver operational platforms in these growing markets and remain agile as the challenges in these emerging markets rapidly change.

Get the full report from Jones Lang LaSalle:  Global Corporate Real Estate Trends 2013.

VFA.auditor®, our patented guided self-assessment solution that allows organizations to perform their own facility condition assessments, has been selected as one of Buildings Magazine 2013 Money-Saving Products.

VFA.auditor is the go-to software for in-house staff to keep facility condition data up-to-date, identify problem areas, and capture information on targeted assets. Using VFA.auditor saves organizations time and money by providing better visibility and a more productive facility staff while increasing the frequency of data collection to ensure an accurate picture of current facility condition and deferred maintenance requirements. VFA.auditor offers process support, built-in expert content and key metrics so that the assessor is never left without assistance. Facility managers can then leverage the data collected in the creation of capital projects, plans and budgets.

VFA.auditor answers these key questions:
What’s in our facility portfolio?
Manage and rapidly capture facility details across the entire portfolio

Where are the problems?
Quickly identify “hot spots” and get the necessary details to determine next steps

What are the most pressing issues?
Prioritize identified issues and enhance capital planning efforts

What do we do with stale data?
Keep data up-to-date affordably with a VFA.auditor-based reassessment program

See how VFA.auditor can save you money and decrease time spent in the office.