Proactive Facilities Management in Higher Education

July 31, 2013

Budgets have been getting tighter across the board, and this is especially felt within facilities management in Higher Education. Every dollar is being squeezed. Each penny is being pinched. Funding for renovations, repairs, and maintenance has been waning over the years. To successfully weather such an environment, higher education facility managers have to adapt.

And how are they doing that? By being proactive.

How can I be proactive?

There are three main capabilities that result in proactive facilities management:

Leverage facility resources. Nobody knows your buildings better than your facility teams. Using them to gather facility condition data lets you bring their knowledge to the fore.

Standardize the data. It’s critical to standardize the data as it’s collected. This makes it easier to compare facility conditions, identify problems within your campus, and prioritize projects.

Have your data available. Having facility condition information readily available in a centralized online database allows you to make on-the-spot, informed decisions. If and when you have to deal with changes like funding cuts or an emergency, then you can re-prioritize and allocate budget accordingly.

How can facility self-assessment help me to be more proactive?


Facility self-assessment using VFA.auditor offers the key capabilities of proactive facilities management. VFA.auditor facilitates the rapid capture of facility data so that it’s up-to-date. Users are guided through a standardized process for all assessments so that results are comparable. Finally, mobile data collection using VFA.Auditor on an iPad® or Android™ tablet significantly reduces the time needed for error-prone manual data entry, giving your team more time to spend in the field.

Charles Grimm, property inspector/assessor supervisor at James Madison University, had this to say about assessing facilities with VFA.auditor:

“Using VFA.auditor allows us to get ‘shop’ buy-in, and to involve those who know the facilities well.” JMU’s use of VFA.auditor has reduced office time from two weeks to two days, and the facilities team has surveyed four times more square feet.


Want more information on VFA.Auditor? Check out the product page.

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