Organizations across the Corporate, Education, Government and Healthcare Markets Continue to Benefit from VFA’s Solutions to Manage Facility Capital Assets

BOSTON—January 31, 2013—VFA, Inc., the leading provider of end-to-end solutions for facilities capital planning and asset management, today announced profitable growth and the addition of 87 new customers in 2012, including Norwegian Cruise Lines, Harley-Davidson Motor Company, Texas A&M University – Corpus Christi, DePauw University, Union Bank, the Ontario Ministry of Tourism, Culture and Sport, and a multi-year deal with the Province of British Columbia. There are now more than 600 organizations across the United States, Canada and the United Kingdom in the corporate, education, government and healthcare sectors using VFA’s software solutions to manage their facility capital assets.

In 2012, VFA most notably announced version 10.0 of its flagship facilities capital planning and management software solution, VFA.facility® , adding support for multiple cost sources to enable facility managers and their partners to estimate the cost of capital renewal and repair projects with even greater accuracy. Additionally, VFA released version 4.0 of its facility self-assessment solution, VFA.auditor Mobile™, featuring a new tablet user interface and enhanced functionality that enables tablet users to capture facility data more efficiently and intuitively.

VFA also acquired the Altus Capital Planning division of Altus Group to strengthen its leadership position for facilities capital planning in North America.

“We continue to seek customer input and respond to their needs by providing them with innovative facilities capital planning and management solutions,” said Jerry Kokos, president and CEO, VFA. “The enhancements we made last year to VFA.facility and VFA.auditor Mobile are significantly improving the way facility managers strategically plan, budget and manage their portfolios.”

VFA.facility was selected as a University Business 2012 Readers’ Choice Top Product for making a positive difference at colleges and universities. One of VFA’s customers, the Lawrence Berkeley National Laboratory Facilities Division, received the International Facility Management Association (IFMA) Sheila Sheridan Award for Sustainable Design and Energy Efficient Projects by combining standard facility condition assessments with comprehensive green building assessments in partnership with VFA.

To connect with VFA, please follow us on Twitter at @VFAINC, or visit our blog, Foundations, which provides information to readers that serves as a foundation for intelligent facilities capital planning and management.

Creating a Defensible Budget

Lack of budget credibility is one of the main causes of under-funding in any organization. Strategic planning rooted in accurate data and predictive tools, however, help formulate a realistic and defensible multi-year capital budget. This is the crucial next step in the process of facilities capital planning and management.

With a ranking strategy for prioritization in place, funding can be applied based on established variables such as budget years, inflation rate, overhead costs, assumptions about budget constraints, etc. Funding scenarios take all these factors into consideration. Ideally, organizations can create scenarios that apply a ranking strategy to all or part of a portfolio. When combined with a defined assumption of cost and funding, these tools provide an objectively sound budget forecast, resulting in a budget that supports the dynamic nature of facility capital planning.

Budget scenarios can be reapplied to visualize the future impacts as funding levels change. If priorities change, either within a particular capital project or throughout the entire portfolio, ranking strategies can also be modified to reflect those changes accordingly. Reprioritizing is inevitable with any budget, but knowing what the impact will be is crucial to maintaining an accurate vision of the facility portfolio.

How are you prioritizing your budget today? Are you able to demonstrate the impact of under-funding? And can you adapt your budget to new variables?

Orlando Health will Discuss the Deployment of a Facilities Capital Planning Solution to Help Justify Funding Requests

BOSTON—January 23, 2013—VFA, Inc., the leading provider of end-to-end solutions for facilities capital planning and asset management, today announced it will host a complimentary webinar on building the case for a facilities capital planning solution on Thursday, January 24, 2013, at 2 p.m. ET.

Don Paschal, director of corporate engineering at Orlando Health, a VFA client, will discuss how he and his team deployed a facilities capital planning solution to make better decisions regarding capital investments, produce reports that validate and defend their case for funding, justify an annual Capital Asset Renewal and Replacement Plan, and gain a holistic view of the facilities condition across the portfolio. Orlando Health is central Florida’s fifth largest employer with five leading community hospitals, three nationally recognized specialty hospitals and one world-class cancer center.

Facility managers are constantly under pressure to justify budgetary needs when requesting funding, but they face the challenge of obtaining the necessary accurate, relevant and credible facility data. Many organizations continue to rely on subjective in-house knowledge of the assets and systems, but find that this does not provide convincing validation for key decision makers. To effectively obtain the necessary funding, empirical data on facility condition, deferred maintenance requirements and capital renewals are needed. With it, organizations can provide sound and irrefutable evidence to validate funding requests.

Those interested in the webinar can register here.

To connect with VFA, please follow us on Twitter at @VFAINC, or visit our blog, Foundations, which provides information to readers that serves as a foundation for intelligent facilities capital planning and management.

As the new year starts up and budgets remain tight, many facility managers in the healthcare industry struggle to secure deferred maintenance funding, while the urgency is as great as ever. The best case against threatening budget cuts is defensible data. Don Paschal, Director of Corporate Engineering at Orlando Health, places capital spending in perspective: “Due to the current fiscal environment, facility managers must be able to make better decisions on how capital dollars are spent.”

These decisions are best based in an objectively ranked list of capital planning priorities, developed using a strategic process of funding scenarios and variable ranking. Utilizing VFA’s holistic, structured approach to facility condition assessment and data analysis, Orlando Health was able to successfully fulfill the budget needs for deferred maintenance.

Now it’s your turn to find out how.

Join us for a live 30-minute webinar, featuring Don Paschal, to learn how to:

  • Gain insight into facility requirements across your portfolio
  • Win funding for needed maintenance and restoration
  • Proactively plan for the future

 Register and find out more.

 

The next step in the process of facilities capital planning and management is to demonstrate the impact of funding. With deferred maintenance and system renewal requirements prioritized and facility condition index (FCI) data in place, it is possible to justify both short- and long-term budget requirements by demonstrating the impact of different funding levels on the condition of an individual facility or an entire portfolio. With funding scenarios, organizations can pinpoint the risks and highlight the financial consequences if the work is not completed.

For example, one funding scenario may show the funding required in order to maintain the FCI at its current level over twenty years. Another scenario can show what it would cost to improve condition to a target FCI over a ten-year period, and then maintain at that new level for another ten years.

A third scenario can be used to demonstrate that if there is no budget increase and funding remains static for twenty years, there will be a significant decline in facility condition. At that point, the condition of the building is likely to have deteriorated to the point that safety is an issue and building replacement, rather than repair, would be a consideration.

Facility managers can greatly benefit from funding scenarios as they can be used to clearly demonstrate the impact of budgets on facility condition for any time frame. It’s an excellent tool for making the point that insufficient budgets have definite consequences.

Benchmarking is an Effective Way to Build a Business Case or Justify Business Practices When Used for Facility Capital Planning

BOSTON—January 9, 2013—VFA, Inc., the leading provider of end-to-end solutions for facilities capital planning and asset management, today announced it will host a complimentary webinar on the power of benchmark data for facility capital planning decisions on Thursday, January 10, 2013 at 2 p.m. ET.

Timothy Dunn, senior vice president, consulting and software services, VFA, will present “Using Benchmarks for Real Estate Capital Allocation Decisions.” Benchmarking is a powerful tool for business planning and decision-making. When used for facility capital planning, benchmarking is a proven, effective way to build a business case or justify business practices. Dunn will use real-world examples to show how facility benchmarking data, properly captured and interpreted, can be used to obtain funding, drive continuous improvement and communicate more effectively with executives.

During the 30-minute webinar, attendees will learn how to:

  • Determine which performance metrics are most critical to capital plans
  • Define a peer group and find the data
  • Interpret, communicate and act on the results

Those interested in the webinar can register here.

To connect with VFA, please follow us on Twitter at @VFAINC, or visit our blog, Foundations, which provides information to readers that serves as a foundation for intelligent facilities capital planning and management.

Date:  Thursday, 31 January, 2013
Time:  2:00 PM GMT
Length: 30 minutes
Fees: This webinar is complimentary
Location: Available Online Using WebEx

 Most managers in charge of capital planning find spreadsheets useful for storing, organising and reporting on data. However, for effective capital planning of large property portfolios, without tools such as cost estimation using current BCIS data, objective pairwise ranking of projects, not to mention centralised, accessible data storage and the ability to scale, the static, limited nature of spreadsheets falls short.

Migrating from a dependence on spreadsheets to a Web-based facilities capital planning and management solution supports the dynamic nature of facility condition data and enables strategic decision-making.

In this live webinar, you’ll learn how other organisations are using capital planning and management solutions to:

  • Objectively measure relative condition across the portfolio
  • Justify budget requests with accurate condition data and built-in industry cost/lifecycle information
  • Link to valuable data in other systems, such as a CMMS
  • Run funding scenarios to demonstrate the impact on condition over time, enabling development of effective capital budgets

FMJ