By Ameeta Soni, Chief Marketing Officer, VFA, Inc.

In a recent article in Area Development Online, VFA’s Vice President Ray Dufresne discusses the critical need for effective facilities capital planning and management. It’s imperative that any facilities capital plan is in sync with the organization’s overall business strategies.

The rewards of strategic facilities capital planning and management are numerous. With the right facilities capital planning and management process in place, organizations are able to:

  • Develop a long-term view of capital planning with accurate multi-year forecasting
  • Make investment decisions based on objective, analytical, and transparent information
  • Reduce financial, operational, and legal risks
  • Deliver substantial cost savings and efficiency gains

Organizations with strong processes and systems for assessing facility condition, prioritizing requirements, and documenting the impact of alternative funding scenarios are best positioned to advance their objectives.

What processes and systems do you have in place for facilities capital planning?

Area Development Online

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By Ameeta Soni, Chief Marketing Officer, VFA, Inc.

Here are three customer case studies from Higher Education that illustrate how a Facility Condition Assessment (FCA) allowed these schools to gain an accurate picture of their facilities.

James Madison University
After VFA conducted a Facility Condition Assessment of all its buildings, JMU was able to determine that its Facility Condition Index (FCI) was 0.32, well above the 0.10 recommended maximum. With this data, the university was able to better determine which buildings needed to be repaired or replaced. As a result, the facilities department was able to take a more strategic approach to the process of capital planning and facility spending.

University of Texas at Austin
Working with VFA has enabled the Facility Capital Planning Group at the University of Texas clearly demonstrate a need for more funding to support more renovation and renewal projects, resulting in annual budget increases. Based on the FCA analysis, UT implemented a visionary funding strategy that inverted a spending trend that was 80 percent funding for repair work compared with only 20 percent system replacement and renewal – to what is now 15 percent of funding for repair work and 85 percent for system renewal.

Ontario University System
One of our longstanding customers, the Ontario University System, was named a winner of the Real Property Institute of Canada’s Real Property Award for implementing a Facility Condition Assessment Program (FCAP) as part of an integrated Capital Planning and Management Solution (CPMS). Less than two years after the creation of the FCAP, the Ontario government awarded the Ontario University System $93 million in deferred maintenance funding – an increase of $40 million from previous years. This funding level was based on requirements from only 20 percent of the universities’ physical structures. Funding for the universities’ Facility Renewal Program has increased by $80 million over a nine-year period.

Please visit our Facility Condition Assessment page and Case Studies page for more information about our FCA services.

Date: Tuesday, February 28, 2012
Time: 11:00 AM Pacific/2:00 PM Eastern
Length: 60 minutes

Fees: This webinar is complimentary
Location: Available Online Using WebEx

Today, innovations in technology and processes are enabling facility teams to approach facility condition assessments differently. Self-assessments using guided surveys on mobile tablets to collect data and cloud computing to synchronize the data for analysis and planning are propelling new assessment options.  But how do you know when self-assessment is right?

Join us for this live webinar where we’ll discuss the benefits of facility self-assessment and how and when this process should be deployed.  We’ll demonstrate technology solutions that are changing how facility teams collect and manage assessment data that can be used to create and validate plans and defend funding requests.

Get answers to these questions:

  • What is a facility self-assessment?
  • When should you employ facility self-assessment as a data collection tool?
  • How does facility self-assessment work

By Ameeta Soni, Chief Marketing Officer, VFA, Inc.

What is a Facility Condition Assessment?
A Facility Condition Assessment (FCA) is a comprehensive inventory of all the facilities in a portfolio. VFA performs a facility condition assessment as part of its core services. Conducting a facility condition assessment provides detailed information about all the current building deficiencies. A detailed facility condition assessment will estimate the costs associated with renewal, repair, and code compliance issues, and determine both the immediate and long-term cost liabilities for building component lifecycle renewal, deferred maintenance, and functional inadequacies, based on industry-standard cost databases such as RSMeans and expert cost models. This information allows facility managers to not only address current operational requirements, but also improve facility renewal forecasting and capital funding scenarios for capital project planning efforts.

Why is it important to have a Facility Condition Assessment?
A Facility Condition Assessment allows facility managers to manage assets from both a financial and operational perspective, including the preservation of business continuity and avoidance of risk. A facility condition assessment allows organizations to plan and prioritize which facility assets need to be repaired or replaced. In most cases, building repairs that are done proactively, rather than in an emergency, are more effective and less expensive. One of our customers, the University of Texas at Austin, took the results from their FCA one step farther by inverting their capital spending matrix. Now, instead of spending mostly on repairs, UT Austin spends a majority of their capital expenditures on renovations and renewal projects. A comprehensive facility condition assessment allows the facilities management team to clearly make the case for repairs when funds become available. The ability to effectively forecast capital asset needs can raise the value of the facilities team within the organization.

Please visit our Facility Condition Assessment page for more information on VFA’s facility condition assessment services.