Date: Thursday, February 23, 2012
Time: 11:00 AM Pacific/2:00 PM Eastern
Length: 45 minutes
Fees: This webinar is complimentary
Location: Available Online Using WebEx

How do organizations decide whether to continue investing in facilities or if it is time to plan for disposition?  It takes a strategic approach based on accurate and current data.  The vital element is understanding, through accurate data and analysis, the state, function, and users of the buildings.  Without access to detailed information regarding these issues, facilities managers and capital planners find it virtually impossible to decide whether buildings warrant further investment or are ready for disposition.

In this live webinar, learn the steps to strategically and holistically analyze and prioritize your facility portfolio. Using case studies from your peers, we’ll show you how to gather accurate facility condition and cost data, objectively prioritize facilities, and make intelligent investment choices resulting in cost savings over time.

In this webinar, you’ll learn how to:

  • Gather accurate and objective facility condition data
  • Use analytics to compare buildings and determine  which are in the greatest need of updates, repairs or replacements
  • Analyze and prioritize buildings based on facility condition and remediation costs, functionality, demographics, and organizational objectives

Ray Dufresne, Vice President, VFA, Inc.

By Ameeta Soni, Chief Marketing Officer, VFA, Inc.

In a recent article in Facilities Management Journal UK, Mike Kwok, SVP of Professional Services at VFA, points out that in today’s tight economic times, most organizations require a return on investment (ROI) justification for key expenditures. Securing the best solution for an effective, strategic facilities capital plan is no exception.

Some cost-saving scenarios that can result:

  • When facility conditions are known and scheduled repairs and renewals are performed, the likelihood of costly emergency repairs and down time, resulting in a loss of business continuity, is decreased.
  • Procurement costs are also lowered when organizations can view their entire portfolio of planned projects, enabling them to bundle projects and buy at reduced bulk rates.
  • Portfolio-wide project planning reduces the likelihood of duplicate purchases and over-buying.
  • When projects are planned in advance, there is sufficient time to send them out to bid for competitive pricing.
  • With solid condition data and benchmarks, organizations can model the economics of building repair vs. new construction.

Read the full article for more insight into how a successful strategic facilities capital planning solution provides facility managers with the tools and data required to justify value and optimize capital investments.

Learn more about VFA’s Facilities capital planning consulting Services and the advantages they provide in analyzing data and making the best decisions for your organization.


FM World

Corporate, Education, Government and Healthcare Customers Benefit from Strategic Facilities Capital Planning and Management Solutions

BOSTON—January 24, 2012—VFA, Inc., the leading provider of end-to-end solutions for facilities capital planning and asset management, today announced profitable growth and the addition of 36 new customers in 2011, including Thomas Jefferson University Hospital, the City of Buffalo, Florida International University, and the University of Rochester. There are now more than 500 organizations across the United States, Canada and the United Kingdom in the corporate, education, government, and healthcare sectors using VFA’s software solutions to manage their facility capital assets.

Two of VFA’s customers were recognized for best-in-class facilities capital planning. Canadian Forces Base Esquimalt in British Columbia was named a winner of the Real Property Institute of Canada’s Real Property Award for best practices in comprehensive planning by implementing a Capital Planning and Management Solution (CPMS) based on offerings from VFA Canada. The University of Texas at Austin received an Achievement Award from Maintenance Solutions for its prioritization of facilities projects to maximize efficient use of funds, using an approach that combined facility condition assessments,  VFA.facility®, VFA’s facilities capital planning and management software solution, and VFA.auditor® Web-based guided self-assessment tool.

In 2011, VFA most notably announced that VFA.auditor now supports a range of mobile devices, including the iPad®. VFA.auditor provides facility managers with web-based surveys to rapidly collect data about the condition of facilities and major building systems. With more than 600 professionally engineered and designed systems included in the survey library, VFA.auditor leverages VFA’s building condition domain expertise to guide and standardize the efficient collection of facility condition data.

“VFA continues to strengthen our leadership in facilities capital planning and management, enhancing our product and service offerings to provide a wider range of assessment approaches to meet our customers’ specific needs,” said Jerry Kokos, CEO of VFA. “VFA has a history of providing our customers with innovative solutions and will continue that legacy in the years ahead.”

VFA was named to the Software 500, Software Magazine’s list of the world’s top software and service providers, for the ninth consecutive year, and was profiled in Gartner’s “Cool Vendors in IT Asset Management 2011” report.

To connect with VFA, please follow us on Twitter at @VFAINC, or visit our blog, Foundations, which is aimed at providing information to readers that serves as a foundation for intelligent capital spending and facilities capital planning and management.

Facilities Management Journal

By Ameeta Soni, Chief Marketing Officer, VFA, Inc.

One of the benefits of gathering accurate facility condition data is not only that the true condition becomes clear, but also that it results in a benchmark to analyze the effect of investing in facility improvements. Developed by industry associations, this benchmark is known as the Facility Condition Index, or FCI.

The FCI is the ratio of deferred maintenance dollars to replacement dollars and provides a straightforward comparison of an organization’s key estate assets. To calculate the FCI for a building, divide the total estimated cost to complete deferred maintenance projects for the building by its estimated replacement value. The lower the FCI, the lower the need for remedial or renewal funding relative to the facility’s value. For example, an FCI of 0.1 signifies a 10 percent deficiency, which is generally considered low, and an FCI of 0.7means that a building needs extensive repairs or replacement.

Facility teams and management can agree on minimum and target condition standards for various types of buildings; for example, data centers may be crucial to the organizational mission and call for an improved target FCI. FCI analysis provides the true cause and effect of investment decisions.

How are you benchmarking facility condition?

Read more about VFA’s Facilities Benchmarking Services and how comparative metrics such as FCI can help provide companies with an in-depth look at their portfolios and to set long-term strategies.

Facility Management Journal

By Ameeta Soni, Chief Marketing Officer, VFA, Inc.

The global recession has caused numerous organizations to face tightening budgets and increased competition. Facility managers have been understandably cautious about overextending and depleting their resources without a clear understanding of how long it will take the economy to fully recover and what might occur in the interim. Only the most critical spending has been approved, so those able to prioritize the right projects have been the only ones able to react.

As the economic cycle improves, only organizations that have managed information about their facility assets and leveraged that information in the creation of capital projects, plans and budgets will remain strong. It will be a strategic advantage for facility managers to have readily available facility condition data that will enable rapid and decisive action. Gathering the necessary data after the economy improves will take time and result in critical delays. The benefits in cost and strategic outcome will be significant, whereas the financial and functional price of poor facility planning will be painfully high.

What are your facility management goals for the new year, and how are you planning to meet them?

Expo Open: 8:30 AM – 5:00 PM

Bishops Square
Allen & Overy
One Bishops Square
LondonE1 6AD

Dates: April 2 – 4, 2012
Venue: Loughborough University
Leic, LE11 3TD, UK