Date: November 10, 2011
Time: 8:00 am – 10:00 am
Venue: US Embassy, Ottawa, Ontario
Speakers: Darryl Boyce, Carleton University and David Taggart, City of Burlington
With limited resources, facilities professional are struggling to find the most effective way to manage and track data about their facility assets.  Many organizations lack the ability to get a holistic view into deferred maintenance requirements and costs, an objective process to prioritize projects, and a methodology to rapidly and accurately update existing data.  Attendees will be able to hear about solutions for their pressing challenges and network with other facility management professionals.

Date: November 15 – 17, 2011
Time: November 15th 7:30 am – 3:15 pm; November 16th 7:30 am – 10:00 pm; November 17th 7:30 am – 4:00 pm
Venue: Ottawa Convention Centre, Ottawa, Ontario

VFA’s Susan Buchanan is speaking during session: Stream 2: Collaborative Approaches to Facilities Management and Space Accommodation discussing “Working with Stakeholders  to Meet Sustainability Objectives”

VFA client, Canadian Forces Base Esquimalt, will receive the Best Practices – Comprehensive Planning Award during the Gala Evening and Awards Ceremony with Entertainment at the National Arts Centre.

Building Operating Management

By Susan Buchanan, LEED-AP, Project Director, VFA, Inc.

Organizations are challenged to meet sustainability objectives and mandates within severely constrained budgets. Overall success hinges on their ability to smartly evaluate and prioritize sustainability investments to achieve the greatest impact, all within the context of overall business objectives.

Tomorrow at IFMA’s World Workplace 2011, I’ll be discussing how ultimately, sustainable practices need to be integrated into not only daily facility management, but also into the long-term facilities capital planning process. By combining green initiatives with detailed data about overall requirements across an existing building portfolio, organizations can get a holistic view of a facility’s needs to maximize both facility condition and sustainability.

If you’re attending IFMA World Workplace, please stop by – the session is at 2:45 pm on Friday, part of the “What Keeps You Up At Night?” roundtable series.

Date: Thursday, November 17, 2011
Time: 11:00 AM Pacific/2:00 PM Eastern
Length: 45 minutes
Fees: This webinar is complimentary
Location: Available Online Using WebEx

In response to a state-wide mandate requiring institutions of higher education to perform facility condition assessments (FCAs) on their facilities, James Madison University leveraged web-based guided self-assessment surveys to gather accurate data, track deferred maintenance, and develop realistic budgets. 

In this live webinar, learn how JMU successfully implemented a Facility Inventory Condition Assessment System (FICAS), from beta testing to developing processes and procedures, and hear about the benefits and results to date. We’ll discuss the strategy and techniques JMU used to successfully meet state requirements with current facility condition data. 

In this live webinar you’ll learn how the University:

  • Increased productivity 2X and decreased costs using a new approach to conducting facility condition assessments
  • Responded to challenges faced when dealing with government mandates
  • Prioritized capital projects based on objective data
  • Utilized  software with existing resources to reach their goals

Charles Grimm, Senior Building Inspector, James Madison University
Keith O’Leary, Director Product Marketing, VFA, Inc.

By Keith O’Leary, Director of Product Marketing, VFA, Inc.

The methodology for conducting a facility condition assessment is evolving with advances in technology. More and more facility organizations are evaluating and turning to the latest software and hardware technology to help them gather, understand and communicate facility condition data when and where needed. One dynamic and easy to deploy advance is the use of mobile tablets that have pushed the bounds of tablet computing. iPad and Android touch-pad technology offer an interactive and compelling user experience. Solutions like VFA.auditor for guided facility assessment leverage the ease-of-use and mobility of these devices, providing facility organizations with advanced options for rapidly assessing the condition of the facility portfolio. Mobility is becoming key to how facility managers will keep pace with ever-increasing demands to know more, faster about the condition of their portfolios.

By Ameeta Soni, Chief Marketing Officer, VFA, Inc.

A critical aspect in developing credible capital plans is the validity of the underlying data. Accurate cost and condition information forms the basis of the strategic Facilities Capital Planning and Management process and is paramount to the generation of budgets with realistic requirements and quantified deferred maintenance. Without access to detailed information regarding facility condition and lifecycle stage, facilities managers and capital planners find it virtually impossible to develop defensible budgets and obtain funding.

It is crucial for organizations to be proactive about which investments they need to make in their facilities by understanding:

  • The composition of their facility portfolio
  • The existing physical condition of their facilities
  • The required remediations and their costs

Objective methods for the collection of building data include a Facility Condition Assessment (FCA), collecting detailed data on facility condition and deficiencies, generally with walk-through inspections by qualified professionals (mechanical, electrical, and architectural engineers). Another cost-effective option for data collection is guided facility self-assessment that employs a consistent, repeatable process for internal staff to capture condition data, get quick budgetary estimates and identify “hot spots” that require a detailed FCA.

How are you gathering objective, accurate, current data on the condition of your facilities?

By Ameeta Soni, Chief Marketing Officer, VFA, Inc.

At the recent Canadian Healthcare Engineering Society Annual Trade Show and Education Forum, Susan Anson, General Manager of VFA Canada, was a keynote speaker on the topic of the Facility Condition Index (FCI) and the vital role this benchmark can play in enabling intelligent decisions about facilities capital planning and budgeting.

What is the FCI? It’s the ratio of deferred maintenance or problem dollars to replacement dollars and provides a straightforward comparison of an organization’s key real estate assets. To calculate the FCI for a building, divide the total estimated cost to complete deferred maintenance projects for the building by its estimated replacement value. The lower the FCI, the lower the need for remedial or renewal funding relative to the facility’s value. For example, an FCI of 0.1 signifies a 10 percent deficiency and an FCI of 0.7 means that a building needs extensive work or that it needs replacing.

The FCI gives facility managers the ability to compare similar buildings to each other, as well as to establish target condition ratings. Comparing buildings analytically also rapidly highlights the buildings that are in the greatest need.

What benchmarks are you using to compare buildings and establish priorities?

Learn more about how Facilities Benchmarking can help your organization build better capital and investment strategies.

Building Services and Environmental Engineer

Date: Thursday, October 6, 2011
Time: 11:00 AM Pacific/2:00 PM Eastern
Length: 60 minutes

Fees: This webinar is complimentary
Location: Available Online Using WebEx

As stewards of public buildings, are you at risk of misallocating or losing funding due to old or inconsistent asset data? Do you have the insight you need into the current condition of your facilities?

In this webinar, learn how the Thomas Jefferson Foundation is using 21st-century technology to preserve and maintain an historic landmark and support buildings in excellent condition. You will learn how collection and analysis of current, accurate data enables more strategic capital planning decisions that align with your stewardship objectives.

In this live webinar you’ll learn how to:
• Gain immediate insight into facility requirements across your portfolio
• Create an accurate central repository of capital asset information
• Strengthen decision-making related to capital planning and facility maintenance
• Leverage data to prioritize projects, quantify budget recommendations, and effectively convey facility needs to finance leaders

Ken Mitchell, Director of Buildings, The Thomas Jefferson Foundation
David Raffin, V.P. Sales, VFA, Inc.