Is Outdated Facility Data Affecting Your Capital Planning?

June 29, 2011

by Ameeta Soni, Chief Marketing Officer, VFA, Inc.

Every organization struggles to keep pace with the ongoing changes in their facility portfolio. Projects are completed, new requirements are identified, and priorities change. Yet you and your staff probably have limited time to maintain your data. An effective facilities capital planning and management strategy addresses continuous change by ensuring that facilities data is always current.

Organizations must put processes in place to ensure data are continually collected, updated and centrally stored without excessive manual work. Relevant information such as completed work order reports, new requirements or project tracking forms can be used to update the system. It is also possible to automate the process of updating the requirement data (such as data exchange with an existing work order management system).

Re-assessments are also important to ensure that new needs are identified and progress is monitored. Industry best practices for re-assessments are to gather data on 25% of the facility portfolio each year so that the entire portfolio is assessed over four years.

In order to make the best facilities capital planning decisions, it’s critical to ensure that you have an accurate foundation based on up-to-date facility condition data. How are you managing the data maintenance process today?

See how Facilities Assessments from VFA can help.

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