By Ameeta Soni, Chief Marketing Officer, VFA, Inc.

Like the majority of other states, New Mexico faces the quandary of allocating limited state resources to school facilities needs equitably, cost-effectively, and at maximum efficiency. Recently profiled in School Business Affairs, the New Mexico Public Schools Facilities Authority is a relatively small state agency which manages the allocation of public school facilities funding in a state which has 89 school districts, made up of 795 public schools and charters. Overall, the state K-12 physical plant has 4,700 buildings totaling 60 million square feet.

The conditions of all school facilities in New Mexico are ranked and compared relatively against each other using a model which takes into consideration facility condition, educational adequacy and other key facilities priorities such as life, health and safety. Each school facility is ranked according to objectively-determined greatest needs, and funding is prioritized to projects at or near the top of the ranked list. This facilities assessment and ranking model, widely regarded as a national best practice, is the primary tool by which New Mexico allocates state capital to school facilities needs.

School vacation is coming up, but facilities capital planning and management never ends. What are other leaders in school facility management doing to set themselves apart?


See how VFA’s Capital Planning Consulting and VFA.facility Facilities Capital Planning and Management Software assists companies with organizing data and managing assets.


By Ameeta Soni, Chief Marketing Officer, VFA, Inc.

The Tufts University online student newspaper, The Tufts Daily, published an article this week entitled “Study Finds University Should Spend $30 Million Per Year on Deferred Maintenance.” VFA conducted facility condition assessments at Tufts and provided cost estimates through VFA.facility.

Now they are moving on to prioritizing these projects, given that their annual budget for deferred maintenance is just over $17 million. Dick Reynolds, Vice President for Operations, makes an excellent point in the article, observing that, “Even though a building might be number three on the list of what needs to be done, there might be one that’s number six that might be more important to us.” The strategic importance of buildings to the university’s mission is critical in making vital funding decisions. And obviously, students take an interest in the condition of the university facilities because it impacts them every day.

Health Facilities Management

Facility Management Journal

School Business Affairs

The Tufts Daily

Building Operating Management

BOMA Magazine

Navy Base Honored by Real Property Institute of Canada

BURNABY, B.C.—November 17, 2011—VFA Canada Corporation, the leading Canadian provider of solutions for facilities capital planning and asset management, today announced that a client, Canadian Forces Base (CFB) Esquimalt, has been named a winner of the Real Property Institute of Canada’s (RPIC) Real Property Awards, which honor innovation, achievement, quality and leadership in the real property community. CFB Esquimalt implemented VFA Canada’s Capital Planning Management Solution (CPMS) which enabled them to address the challenges posed by building age and condition, seismic concerns, operational requirements, and heritage building preservation.

CFB Esquimalt contributes operational capability and provides services, support, and staff to Maritime and Canadian Forces operations on the west coast of Canada. Located in British Columbia, CFB Esquimalt comprises more than 26 sites with over 850 buildings. In 2009, CFB Esquimalt began working with VFA Canada to complete a five-year rolling assessment on all of the buildings in its portfolio, and implemented VFA.facility®, a centralized database and decision support tool for managing and analyzing facility information. The VFA solution, which conformed to the Chief of Maritime Staff’s directive to implement a facilities management system at all Navy bases, enabled the facilities team to forecast budget requirements using various scenarios for funding levels and facility condition, and to demonstrate the impact of reduced/increased inspection, maintenance and rehabilitation (IM&R) budgets.

“The current economic and budget climate has put increased pressure on accurate budgeting and mission-critical prioritization,” said Susan Anson, General Manager of VFA Canada Corporation. “We’re pleased that the facilities team at CFB Esquimalt has been recognized for its leadership in facilities capital planning and management, leveraging objective data and intelligent decision support to change the way the Navy approaches planning and budgeting.”

The 2011 Real Property Award for Best Practices in Comprehensive Planning was  presented to Jon Burbee, Manager of Real Estate Services, CFB Esquimalt at the 24th Annual Real Property National Workshop at the Ottawa Convention Centre on November 16, 2011.  Previously, VFA’s client, Ontario University Systems, won the 2010 Real Property Award for Best Practices in Service Excellence.

To connect with VFA, please follow us on Twitter at @VFAINC, or visit our blog, Foundations, which is aimed at providing information to readers that serves as a foundation for intelligent capital spending and facilities capital planning and management.