The Military Engineer


Packaged Service from VFA Helps Facility Managers to Customize Their Approach to Strategic Asset Planning and Management

Boston—September 8, 2010 – VFA, Inc., a leading provider of end-to-end solutions for facilities capital planning and asset management, today announced VFA SmartStart, a powerful combination of VFA software, services, and consulting that gives facility managers immediate insight into the condition and requirements of their facility portfolio.

Rapid portfolio expansion, mergers and acquisitions, and new regulatory mandates make it critical that facility managers and capital planners quickly implement a capital planning solution to understand the condition of their asset portfolio and build defensible plans and budgets. Time and budget constraints also demand that organizations be able to leverage existing facility data without requiring portfolio-wide facility condition assessments to get started. VFA SmartStart leverages VFA’s extensive domain knowledge, services and technology to provide organizations in education, government, healthcare and corporate sectors with a cost-effective and rapid implementation of a facility capital planning solution.

“Creating an effective capital management program starts with compiling facility and infrastructure condition data and interpreting this data to create long-term capital plans in line with organizational goals and objectives,” said Scott Cormier, director, VFA.auditor®, VFA, Inc.

“VFA SmartStart is ideal for customers looking to rapidly and efficiently customize their approach to strategic asset planning and management with VFA’s guidance. VFA SmartStart allows them to quickly implement a successful capital planning program.”

VFA SmartStart provides facility managers with a rapid implementation process that gives them the ability to easily model facilities and create metrics such as Facility Condition Index (FCI) and System Condition Index (SCI). The streamlined process has three phases:

  • Establish Baseline. VFA Services can work with facility managers to quickly import existing asset data into VFA.facility® and apply asset models based on VFA’s extensive library of templates.
  • Analyze. Facility managers can leverage a host of VFA.facility analytical tools to analyze their asset portfolio and create reports to understand what is in their portfolio, the conditions of each asset, remediation costs, and funding priorities.
  • Act. Based on their analysis, facility managers can then prioritize action. They can target which assets require a detailed facility condition assessment, or use VFA.auditor to create self-assessment surveys to validate data, refine high level modeled estimates and capture additional asset data.

VFA SmartStart is available now. For further information, including pricing and availability, please contact VFA at 800-693-3132 or

Facility Management Journal

8:00 am – 10:00 am
Grosvenor House, Park Lane, London

In this seminar, Richard Moen, Director, Capital Asset Planning from the Saskatchewan Ministry of Health will show how the Ministry responded to a mandate to help each Regional Authority evaluate facility conditions and develop a 10-year province-wide capital plan. We will also look at how implementing the latest best practices in capital planning allowed the Ministry to align their facilities strategy with their organisational mission and build a defensible capital budget.

Assessments and Long-Term Facility Planning Initiatives Result in Significant Funding Increases

BURNABY, BC – September 1, 2010 – VFA Canada Corporation, the leading Canadian provider of solutions for facilities capital planning and asset management, today announced the Ontario University System, comprised of 19 universities across the province, is using its Capital Planning and Asset Management Solution (CPMS™) and is undergoing a facility condition reassessment to promote a better understanding of the impact of investment decisions. With VFA’s sophisticated analytic tools to assist in making optimal planning decisions, combined with the most current data on their facility assets, the universities are now prepared to make the case for long-term facility renewal and planning initiatives.

Each university in the Ontario University System, which encompasses more than 70 million square feet of facilities, had its own method for compiling data about facility condition—and different techniques for prioritizing maintenance projects and estimating costs. The disparate data from each school made it difficult for school officials to conduct long-term capital planning across the system. As a result, the data was not considered reliable. To promote the development of long-term facility capital plans for each of the universities, as well as for the system as a whole, the Ontario Universities have used the VFA system to provide consistent and comprehensive facilities data to the Ontario university presidents and the provincial government. The VFA system also provides best practice facility management tools to the universities’ facilities departments.

Initiated in 2001, the VFA system provided objective data which was used to obtain $93 million in deferred maintenance funding by the Ontario government in 2003, an increase of $40 million over previous years, and has resulted in an average increase of $80 million annually since then. Currently, VFA is reassessing 50 million square feet of facilities, as well as providing site infrastructure assessments, starting with Carleton University. All of the assessment information related to condition and maintenance requirements is captured in VFA.facility®, VFA’s Web-based software for asset management and capital planning, which serves as a central source for managing and analyzing facility information.

“Facility management and planning have become a compelling topic, attracting the attention of key funding sources, both internally at the universities and externally at the provincial government,” said Darryl Boyce, P.Eng., assistant vice president, Facilities Management and Planning, Carleton University, Ottawa, Ontario, Canada. “Before we implemented VFA’s CPMS, deferred maintenance was an unknown term outside of facilities departments. Now, the University Presidents consider the problem to be a high priority and the provincial minister is talking about it and more importantly, understands the extent of the problem.”

Accurate information about the condition of facilities and building systems forms the foundation for ensuring smooth operations today and planning for future needs. VFA helps clients plan the best assessment strategy for their needs, which includes a mix of different approaches for different types of facilities in higher education, as well as in the government, K-12, banking, healthcare and corporate sectors.

“Implementing VFA’s Capital Planning and Asset Management Solution helped the Ontario University System make the case for substantial increases in funding for both deferred maintenance and facility renewal,” said Jerry Kokos, President and CEO of VFA. “This latest round of facility condition assessments is providing additional confidence that the data used for critical decisions is both current and accurate. As a result, the universities can continue to obtain the necessary funding to maintain these vital educational institutions.”

Facility Management Journal (UK)