Facilities Capital Planning Supports the BBC’s Strategic Goal to Create a Digital Broadcasting Future

BOSTON, MASS. and READING, U.K.— June 16, 2009 –VFA, Ltd., the leading provider of end-to-end solutions for facilities capital planning and asset management, today announced an ongoing strategic relationship with the British Broadcasting Company (BBC). In October 2007, the BBC outlined its ambition to become the most creative organization in the world through the delivery of “Creative Futures.” This initiative covers five key themes for the organization: quality and innovation, value to all audiences, on-demand, building a “Digital Britain,” and becoming the most creative place to work. From a workplace perspective, BBC’s responsibility is to provide safe and sustainable environments that are appropriate, flexible and cost-effective for the delivery of a digital future.

Prior to working with VFA, the corporation faced challenges in developing a long-term budget based on current data and future funding requirements. In addition to this, the BBC needed both an immediate and long-term view of funding requirements to assist in decision-making and the formulation of its Corporate Property Strategy. In 2008, VFA audited 127 properties across 48 campus sites in the U.K., and imported data for the rest of the estate—a total of about 483 sites and 62,000 square meters. The organization deployed VFA.facility® capital planning software as a Web-based, central repository of facility data to support the collection and management of a wide range of asset information that creates a unified planning environment to assist in critical strategic decisions. Today, VFA.facility is an integrated part of daily portfolio management.

“An organization’s facilities are one of its most significant assets, but managing the wealth of information related to those facilities and their various building systems is an ongoing challenge—particularly for organizations with large and geographically diverse portfolios such as ours,” said Gary Hills, Head of Capital Development, BBC. “With our goal of delivering a digital future, the BBC needs the capability to obtain detailed and comprehensive condition data that enables us to prioritize budgets and to forecast needs as far out as two decades, allowing us to prepare for future challenges and avoid unplanned expense.”

With all facility data in one location, the BBC is able to gain a complete view of its overall portfolio—by campus, asset or system. VFA.facility allows the broadcaster to track spending and allocation of funds, the impact on maintenance and repair, and the relation to capital expense. On a daily basis, linking and synching software applications allows facility managers to better pinpoint where dollars are allocated; by connecting work order and asset data/capital planning systems, an audit trail of expenses is created which can be used for both planning and reporting purposes.

“Facilities are not only a necessary business investment—they are a vital component to achieving an organization’s mission and ensuring its future growth and success,” said Jerry Kokos, CEO of VFA. “We are pleased to be able to support an organization like the BBC in its effort to make facilities capital planning a critical aspect of their overall strategy.”

Vice President Hector Boirie to Discuss Improving Capital Expenditure and Asset Management

BOSTON, Mass. and SEATTLE, Wash.— June 15, 2009 –VFA, Inc., the leading provider of end-to-end solutions for facilities capital planning and spend management, today announced that Hector Boirie, Vice President, Capital Management at Sisters of Mercy Health System, will present at the Healthcare Financial Management Association’s ANI: The Healthcare Finance Conference in Seattle, Wash. The focus of this year’s conference is the current economic and healthcare climate, featuring sessions on cost savings, efficiency, revenue and capital strategies. Boirie will address how the Sisters of Mercy Health System is using VFA’s capital spend management solution to gain control of its capital spending.

WHO: Hector Boirie, Vice President, Capital Management, Sisters of Mercy Health System

WHAT: “Improving Capital Expenditure and Asset Management: Sisters of Mercy Health System Case Study,” is a 75-minute break-out session that examines Sisters of Mercy Health System’s capital management process.

WHEN: June 16, 2009
2:45 p.m. to 4:00 p.m. PDT

ANI: The Healthcare Finance Conference
June 14 – 17, 2009
Washington State Convention and Trade Center
Seattle, Wash.

DETAILS: Health systems are spending millions – even billions – of dollars on routine and strategic capital projects, but they traditionally have limited visibility and control of why, where and when capital spending occurs. Boirie will identify the advantages of a strategic top-down capital planning methodology, as well as process challenges and areas of change required to more effectively allocate capital, define capital programs, manage capital projects and measure capital assets.

Sisters of Mercy Health System deployed the Web-based VFA.spendManager® capital spend management solution to gain control of capital spending by enabling all stakeholders to document, forecast and track activities related to capital expenditures. VFA.spendManager enables organizations to manage the entire capital spending process, streamlining capital budget creation, requisition processing, purchasing and reconciliation of expenditures. Sisters of Mercy Health System now benefits from a proactive and collaborative capital management process that provides enterprise visibility and control of all planned, budgeted and actual capital expenditures.

NASFA State Facilities Quarterly